|
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|
| 1281 |
|
VOTING AND
CO-OPTION TO FILL CASUAL VACANCY OF PARISH COUNCILLOR. |
|
|
The Chairman
introduced the three candidates who were Geoff Barrow, Keith Blackburn and
Roger Watling. The Chairman then asked each candidate to give a brief
précis on their background, why they want to join the Parish Council and
what skills they could bring to the Parish Council. The ballot papers were then
distributed and the voting took place. On the first round Geoff Barrow was
eliminated and on the second round Keith Blackburn was eliminated. Roger
Watling received the majority votes so was therefore co-opted onto the Parish
Council and he signed the relevant declaration and was welcomed onto the Parish
Council. The Clerk handed Cllr. Watling a folder containing all relevant
paperwork with regard to being a Parish Councillor and asked him to return the
Register of Members' Interests to her within 28 days. |
| 1282 |
|
APOLOGIES
FOR ABSENCE. |
|
|
Chelmsford
Borough Cllr. Ian Grundy sent his apologies. Cllr. Williams left the meeting
after the voting for a new Councilor had taken place. |
| 1283. |
|
MINUTES OF
THE MEETING HELD ON 27TH JUNE 2005 |
|
|
The Minutes of
the Meeting, having been previously circulated, were then duly signed as a true
record of events. All agreed. |
| 1284 |
|
MATTERS
ARISING FROM THE MINUTES. |
|
|
Tree Warden
Scheme - Nothing to report. |
|
|
The Larches
- The Chairman advised that he now had a contact in the Planning
Department at Chelmsford Borough Council who looked after the possible change
of use of land to leisure. He said that he would arrange a meeting with her to
get her view on the change of use of The Larches to an amenity. The Chairman
advised that the Woodland Trust were still interested in a joint venture with
the Parish Council. |
|
|
Blackboard
Advertisement Boards - The Clerk advised that she had written another
letter to the Enforcement Officer regarding the boards outside the Cock Inn and
The Bakers Arms. To-date a reply had not been received. The Chairman asked
Cllr. Lusty to deal with the matter. |
|
|
Noticeboards
- The Chairman advised that the person dealing with the matter in Planning
had left. It was therefore agreed that the Chairman would order a new
noticeboard for Back Lane and he would pursue to get advice from Chelmsford
Borough Council with regard to the noticeboards for the Common and Swan
Lane. |
|
|
Ditch around
the Common - Cllr. Johnson advised that she had spoken to Willben's
regarding a quotation and that she would chase the matter with Mr
Fitzpatrick. |
|
|
Churchyard -
The Chairman advised that he had told the Churchwardens to make sure the
Churchyard was maintained on a regular basis. After discussion, the Chairman
said that he would ask the Churchwardens to follow up matter. It was agreed
that at present 4 cuts were made a year and that if there needed to be more
cuts then the Churchwardens should approach the Parish Council. The Chairman
said that he would send a letter to re-confirm the situation to the
Churchwardens. |
|
|
Cleaning
Road Signs - The Chairman advised that Norman Robinson was currently on
holiday and that he had sent him an E-Mail about the matter. |
|
|
Grass Verges
- The Chairman advised that he had passed John Rackham's telephone number
to Cllr. Johnson and that she was going to contact him regarding the
matter. |
|
|
Bottom of
Well Lane - The Chairman advised that Norman Robinson was currently on
holiday and that he had sent him an E-Mail about the matter. |
|
|
Black and
White Posts in Smallgains Lane - The Chairman advised that Norman Robinson
was currently on holiday and that he had sent him an E-Mail about the
matter. |
|
|
Level of
Traffic at the High Street End of Common Road - The Chairman advised that
Norman Robinson was currently on holiday and that he had sent him an E-Mail
about the matter. |
|
|
Grant from
Essex County Council - The Chairman asked Cllr. Watling to identify a
suitable laptop and projector. The Chairman advised that Chelmsford Borough
Council were putting in a new system. Cllr. Watling said that he would speak to
Cllr. Grundy to see who the contact was in Chelmsford Borough Council. |
|
|
Roadside Obstructions in the Village - The Chairman advised
that Norman Robinson was currently on holiday and that he had sent him an
E-Mail about the matter. |
|
|
Re-tarring
and Stoning Common Lane, Common Road, The Square and Birch Lane - The Clerk
advised that she had written to Essex County Council regarding the matter. No
reply received to-date. It was agreed that if no response was received then the
Highways Manager should be asked to come and meet the Parish Council to discuss
the matter. |
|
|
Missing
Posts outside The Hoop - Cllr. Johnson advised that she had spoken to
Willben's regarding a quotation and that she would chase the matter with Mr
Fitzpatrick. |
|
|
Request for
Attention to Street Nameplate outside Almshouses - Nothing to report. |
|
|
Sign at end
of Swan Lane - The Chairman advised that he had asked Willben's to give a
quotation for the work. The Chairman said he would chase the matter up. |
|
|
Missing Posts around Cock Car Park - Nothing further to
report. It was agreed that this item could be taken off the Agenda. |
|
|
Rights of
Access across and parking along the High Street between The Paddocks and
Compass Green - The Chairman read out a letter that had been received from
Lord Petre regarding the matter. It was agreed that a copy of the letter should
be sent to all residents at that edge of the High Street and the residents of
The Paddocks. |
|
|
Streetlight
No. 813154 opposite The Old Rectory - Cllrs. Elliott and Tully advised that
the work had not been carried out. It was agreed that the Clerk would chase the
matter. |
|
|
Village
Policeman - The Chairman advised that the Clerk had written a letter to the
Chief Inspector regarding losing P.C. Elmer as the village policeman and not
receiving a replacement. To-date no reply had been received. Sgt Morgan Cronin
attended the meeting and gave a talk. |
|
|
Doggy Bins - The Chairman asked Cllr. Elliott to look at the
sitings for the new doggy bins that were required and to order them. It was
also agreed that a new litterbin for the Common would be ordered. |
| 1285 |
|
GENERAL
CORRESPONDENCE. |
|
a) |
The Chairman
read out a letter that had been received from Essex County Council regarding
Essex Minerals Development Framework (MDF) & Minerals Development Document
(MDDs). Comments to be in by 15th August 2005. It was agreed that Cllrs. Easton
and Otter would look at the document and report back to the Clerk or
Chairman. |
|
b) |
The Chairman
read out a letter that had been received from Derek Stebbing, Planning Policy
Manager, at Chelmsford Borough Council regarding Chelmsford Borough's
Submission Statement of Community Involvement (SCI). Comments to be in by 11th
August 2005. It was agreed that Cllrs. Easton and Otter would look at the
document and liaise over the comments to be made and then report back to the
Clerk or Chairman. |
|
e) |
The Chairman
read out a letter that had been received from Charles Whiting Solicitors
regarding the Application for Transfer of Licence for The Bear Public House.
Hearing due on 8th August 2005. The Clerk had acknowledged safe receipt of the
document. |
| 1286 |
|
PLANNING
MATTERS. |
|
|
The Chairman
read out a letter from Keith Holmes, Development Manager, at Chelmsford Borough
Council advising that an Appeal had been made to the Planning Inspectorate in
respect of Rosa Penna, Stock Lane. The Clerk said that she would write to the
Planning Inspectorate asking for a copy of the Appeal decision. |
|
|
Applications: |
|
|
| Application No |
| Location: |
| Applicant: |
| The Parish Council commented that
the land is outside the defined settlement area of the village. It is
designated green belt and a special landscape area in a very attractive area of
countryside. It is highly visible from the B1007 and the footpath from Birch
Lane to Holes Place Farm. It is encroachment into the countryside. It detracts
from the rural amenity of the area. It is visually intrusive. This is on a
sloping edge of the village so makes it more visible from the surrounding area.
It will urbanise the area with close boarded fencing. The Parish Council
request for an Article for Direction on the agricultural land. |
|
| Application No |
| Location: |
| Applicant: |
| The Parish Council commented that
the land is outside the defined settlement area of the village. It is
designated green belt and a special landscape area in a very attractive area of
countryside. It is highly visible from the B1007 and the footpath from Birch
Lane to Holes Place Farm. It is encroachment into the countryside. It detracts
from the rural amenity of the area. It is visually intrusive. This is on a
sloping edge of the village so makes it more visible from the surrounding area.
The Parish Council request for an Article for Direction on the agricultural
land. |
|
|
|
| Application No |
| Location: |
| Applicant: |
| The Parish Council had no comments
to make |
|
|
|
| Application No |
| Location: |
| Applicant: |
| The Parish Council had no comments
to make. |
|
|
|
| Application No |
| Location: |
| Applicant: |
| The Parish Council commented that
there are potential implications for parking. There would need to be some sort
of control on signage as this is in a conservation area and in a prominent
location. This is loss of affordable residential accommodation in the
village |
|
|
|
| Application No |
| Location: |
| Applicant: |
| The Parish Council had no comments
to make |
|
| Application No |
| Location: |
| Applicant: |
| The Chairman advised that
objections had been made from parishioners. The Parish Council commented that
there is an apparent reduction in parking from the previous application. There
is restricted parking and access. The implications on existing parking for
Tudor Cottage is unclear. The Parish Council believes one of the trees
identified on the plan has got a Tree Preservation Order on it. This is over
development in a conservation area on a very small plot |
|
| Application No |
| Location: |
| Applicant: |
| The application was discussed and
it was agreed that Cllr. Otter would look into the matter. The Chairman
suggested that Cllr. Otter speak to Cllr. Grundy about the application. |
|
| Results: |
|
|
| Application No |
| Location: |
| Applicant: |
| Refused |
|
|
|
| Application No |
| Location: |
| Applicant: |
| Approved. |
|
|
|
| Application No |
| Location: |
| Applicant: |
| Refused |
|
|
|
| Application No |
| Location: |
| Applicant: |
| Approve |
|
|
|
| Application No |
| Location: |
| Applicant: |
| Refused. |
|
| 1287 |
|
FINANCE.
|
|
|
The Clerk
advised that £18.76 interest had been received on the Business Reserve
account and £318.78 on the Base Rate Tracker Account. |
|
|
Insurance
- The Clerk advised that she had taken the old play equipment off of the
insurance and added on the new equipment including safety surfaces and
installation. The new premium to pay was £330.60. |
|
|
Village Hall
Car Park - The Chairman advised that he had had a meeting with John
Stratford and advised that the Village Hall were ready to go ahead with putting
on the top surface of the car park. He advised that Chelmsford Borough Council
were not concerned and were only interested in making sure the waste disposal
was adhered to. The Chairman advised that he had agreed that the Parish Council
would pay 40% of the total surface area. Cllr. Elliott said that it had been
suggested that the Parish Council pay the whole amount and then claim the VAT
back. The Chairman said he would speak to Peter Bentley regarding claiming the
VAT back and to see whether it was possible to do it this way. |
|
|
Grant to
Stock F.C. - The Chairman read out a letter that had been received from
Stock F.C. It was agreed that the cheque would be drawn under S137. The
Chairman advised that Cllr. Elliott had looked into the cost for the grass
cutting and that it would be the same as Stock F.C. pay their contractor. It
was therefore agreed that Stock F.C. should continue to use their grass
contractor and ask him to invoice the Parish Council for 10 cuts a year for one
season. |
| 101063 |
£ 1,480.00 |
Willben's |
Renovation of Church Car
Park |
| 101064 |
£ 613.55 |
Mrs
L.J.Green |
Salary 1.7.05 -
31.7.05 |
| 101065 |
£ 104.80 |
Inland Revenue
Only |
PAYE and N.I. |
| 101066 |
£
82.36 |
Mrs L.J. Green |
Expenses |
| 101067 |
£
232.00 |
Mr
P. Williams |
Grass Cutting
June |
| 101068 |
£
1,125.00 |
Willben's |
Additional
Materials for Church Car Park and Work carried out to road in front of
Almshouses |
| 101069 |
£ 200.00
|
Stock United F.C. |
Grant towards
cost of leasing field |
| 101070 |
£19,167.79 |
Wicksteed Leisure Ltd |
New Playground
Equipment and Safety Surfaces |
| 101071 |
£ 330.60 |
Zurich Insurance Company |
Additional
Premium for new Play Equipment |
|
|
|
Transfer of
Funds - On the 24th June £21,500.00 had been transferred from the
Base Rate Tracker account to the Current Account. |
|
|
Barclays
Business Reserve Account - The Chairman read out a letter that had been
received from Barclays Bank advising that the Business Reserve Account would be
converted to a StepSaver Account automatically during September 2005 |
|
|
SmithKline
Beecham/S106 Play Equipment Sum - The Chairman read out a letter received
from Lyn McLay-Kidd, Landscape Architect/Technical Officer, at Chelmsford
Borough Council advising that the sum of £18,820.00 would shortly be paid
into the bank account This sum has been provided as part of the S106 Agreement
for the SmithKline Beecham site (application 02/01593/REM). It is to be
utilized for the provision of play equipment at the Parish Playing Fields. Mrs
McLay-Kidd requires confirmation that the monies have been spent
accordingly. |
| 1288 |
|
BEST VALUE
GROUP REPORT. |
|
|
Traffic
Management - Nothing further to report |
|
|
Playground
- Cllr. Johnson advised that there were concerns regarding dangers that may
occur and that Cllr. Grundy had suggested a disclaimer notice should be put up.
After discussion, and having asked Cllr. Lusty's legal advice, it was decided
not to put up a notice. |
| 1289 |
|
GRASS
CUTTING. |
|
|
Cllr. Tully advised that she had been asked if the tree outside the
Almshouses could be trimmed and the one at the zebra crossing. The Chairman
said that he would look into the matters. Cllr. Easton reported that as you
come into the village from the A12 the 30mph sign and the warning markers that
indicate you are entering a 30mph zone are completely obliterated and
overgrown. It was agreed that the Clerk would write to Essex County Council
regarding the matter. |
| 1290 |
|
BUS
SHELTERS. |
|
|
Nothing to
report |
| 1291 |
|
MAINTENANCE |
|
|
Cllrs. Johnson
and Elliott reported that they were not happy with the church car park. It was
reported that vehicles going in are pushing the gravel to one side. The
Chairman said that he would get S.D. Landscapes to come and give some advice on
the car park and the usage and to provide a quotation. |
| 1292 |
|
OPEN
SPACES. |
|
|
Nothing to
report |
| 1293 |
|
ROAD SIGNS
AND FOOTPATHS |
|
|
Cllr. Watling
reported that the speed reduction sign from Well Lane to Smallgains Lane is
covered up by a hedge. It was agreed that the Clerk would write to Essex County
Council regarding the matter. |
| 1294 |
|
VILLAGE HALL
REPORT. |
|
|
Cllr. Elliott
reported that the Village Hall had £39,502.00 in the bank account as at
the end of June. She reported that the floor surface of the main hall would be
done on the 8th August and that the carpet in the small hall was going to be
cleaned. She reported that hot water had been plumbed into the kitchen and that
new bins had been put in the ladies toilets. There was also a new fire
alarm. |
| 1295 |
|
REPORT BY
CHELMSFORD BOROUGH COUNCILLOR IAN GRUNDY. |
|
|
The Chairman
read out the following report prepared by Cllr. Grundy |
|
|
Recycling |
|
|
Chelmsford and
Stock in particular are doing well. We are recycling at a rate of just over
26%, equal to over 20,000 tonnes of material recycled. However, a lot more
needs to be done to reduce the amount that goes into landfill and this is a
special plea to all residents to use their black bins for domestic waste and
the brown bins, box and bag for recyclable waste material. This is important in
order for us to reach long term targets and achieve the environmental and
financial benefits available to us. |
|
|
Travellers |
|
|
With the
continuing discussions on-going in Basildon and Crays Hill, it is important
everyone remains vigilant. A blue van has been seen driving around Margaretting
seemingly looking for potential sites - I pass this information on |
|
|
Cllr. Otter
reported that she had attended the two meetings in Chelmsford that Cllr. Grundy
had mentioned at the last meeting. Cllr. Otter discussed the matters raised at
the meetings and in particular the Options Document for Chelmsford Town Centre.
She advised that a Concert Hall in Chelmsford was highly likely based on the
retail economy. She advised that there were concerns about traffic and that it
was going to affect everyone in the village. |
| 1296 |
|
ESSEX RURAL
HOUSING TRUST |
|
|
The Chairman
read out a letter that had been received from Anne Bishop of Essex Rural
Housing Trust. She advised that unfortunately they will not be ready for the
Information Day as early as they had hoped. The planners want them to redesign
the layout, they have also found evidence of badgers and there is an oil
pipeline beneath the site, all of which are complicating the design process.
The Essex Rural Housing Trust have commissioned engineers to carry out a
topographical survey of the site and this will all take time. |
| 1297 |
|
STOCK
VILLAGE ACTION PLAN. |
|
|
Cllr. Easton
reported that she had spoken to Michelle Gardiner who would like to have a
meeting with the same small group as before to go through the results of the
meeting held in May and to discuss the options of what to do next. The
suggested date for the meeting was the 11th or 12th August 2005 to be held in
the Rectory Hall. The Chairman suggested putting any outcome of the meeting in
Stock Press. |
| 1298 |
|
DATE OF THE
NEXT MEETING. |
|
|
The
next Meeting of the Parish Council is on Monday 5th September 2005 at 7.30pm.
|
| 1299 |
|
CLOSED
MEETING FOR OPENING TENDERS. |
|
|
Nothing to
discuss |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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