| STOCK PARISH COUNCIL |
| Minutes Of The
Meeting Held On Monday 27th September 2004 At Stock Village Hall At 7.30pm. |
| Present: | Cllrs. Williams, Elliott, Tully, Easton, Lusty & Otter |
| In The Chair | Cllr. Peacock |
| Minute Secretary | Lorraine Green |
| Also Present: | 12 Members of the Public and Chelmsford Borough Councillor Ian Grundy |
| 1088 | APOLOGIES FOR ABSENCE. | ||||||||||||||||||||||
| Cllrs. Johnson and Lewis sent their apologies. | |||||||||||||||||||||||
| 1089 | MINUTES OF THE LAST MEETING. | ||||||||||||||||||||||
| Cllr. Elliott asked for the words 'off Swan Lane' to replace the words 'by Fristling Lane' in Minute 1067. Democratic Time. | |||||||||||||||||||||||
| Cllr. Otter asked for the words 'after consultation with the Chairman' to be inserted after 'submitted it' in Minute 1071. Correspondence, item e. | |||||||||||||||||||||||
| Cllr. Elliott advised Mr How should be spelt without an 'e'. Therefore Mr How's name was corrected where necessary in Minute 1072. Planning Matters, Update of Long Gables. | |||||||||||||||||||||||
| The Minutes of the last Meeting, having been previously circulated, were then duly signed as a true record of events. All agreed. | |||||||||||||||||||||||
| 1090 | MATTERS ARISING FROM THE MINUTES. | ||||||||||||||||||||||
| Christmas Tree - Nothing to report. | |||||||||||||||||||||||
| Tree Warden Scheme - The Clerk agreed to advise Lynn Cameron at Chelmsford Borough Council of the new Tree Warden for Stock. | |||||||||||||||||||||||
| Proposal for more posts in Mill Lane - The Chairman said that he would speak to P.C. Elmer regarding the matter. | |||||||||||||||||||||||
| Village Pump in Back Lane - Cllr. Tully said that Mr Andrews would be providing an estimate. It was agreed that the Clerk should contact Bakers of Danbury and one other contractor for a quotation. | |||||||||||||||||||||||
| The Larches - The Chairman advised that Mr Hedges was currently in discussions with his family over selling the land to the Parish Council. Mr Hedges' land agent had asked the Parish Council to supply him with a sketch map with measurements of how much land was required and what bits. The Chairman advised that he had written to Essex Playing Fields Association for planning advice on the piece of land at The Larches. It was agreed that quotations should be obtained for a guide on price for the land. The Chairman suggested contacting Savills, Strutt and Parker and one other land agent. The Chairman said that he felt it could make an attractive amenity for the public. | |||||||||||||||||||||||
| Letter received from Mr Westwood with regard to Stock and Buttsbury War Memorial - The Chairman read out a letter that had been received from Mr John Westwood with regard to updating the names on the Stock and Buttsbury War Memorial. The Chairman said that jointly with the British Legion, the Parish Council had decided to leave the matter. | |||||||||||||||||||||||
| Mr Westwood has created a virtual War Memorial on the Stock website and it was agreed that the Parish Council would let this run for a couple of months to see what responses are received and what families would like to do. It was agreed that before Christmas the Chairman, Mr Westwood and a representative from the British Legion would have a meeting to discuss the matter further. | |||||||||||||||||||||||
| Letter to The Boundary Committee re Periodic Electoral Review of Essex - Parliamentary Constituencies Revised Recommendations - Nothing to report. | |||||||||||||||||||||||
| Countryside and Rights of Way Act 2000 Provisional Map Issue for East England - Nothing to report. | |||||||||||||||||||||||
| Mill Road/Downham Road Footpath - Nothing to report. | |||||||||||||||||||||||
| Entertainment Licence for Greenwoods Estate Health and Spa - The Chairman advised that some of the Parish Council had met with the management of Greenwoods. The Chairman felt that the village should support Greenwoods to ensure the business becomes viable and not turn into an undesirable site. The Chairman advised that Greenwoods had got their licence but that if anybody had any concerns regarding noise they should contact the 24hr noise hotline or contact the Environmental Department at Chelmsford Borough Council. The Chairman read out a letter that had been received from Mr Peter Parkman following receipt of the Parish Council's letter of the 13th September. The Chairman advised that the letter, although dated 20th September, had not been received until 27th September. Mr Parkman advised that the consultation period in respect of the application had closed on 14th August and therefore the Parish Council's comments could not be included in the committee report, however it was Mr Parkman's intention to advise members of the Parish Council's comments at the meeting on the 23rd September. Cllr. Otter advised that, as far as she was aware, the Parish Council's comments were not made available to the public's attention. The previous application for a Public Entertainment Licence had been withdrawn, the proposal for which included using the back patio for public entertainment. The current application refers solely to the internal ground floor lounge and library. Cllr. Otter asked the Chairman for a copy of the letter. A letter was also read out that had been received from a parishioner, Audrey Mather, regarding the licence. The Chairman advised that those Councillors who visited Greenwoods were served light refreshments and snacks but that the cost was not greater than £25.00 per person and therefore registration of gifts or hospitality forms did not need completing. It was agreed that Mr Osib of Greenwoods should be asked to come to a meeting to address the public. It was reported that a licence is not required for a marquee. The Chairman said that he would look into the matter. | |||||||||||||||||||||||
| Footpath between the Common and Mill Lane - It was agreed that as Mr Tant had still not contacted Cllr. Elliott regarding the fencing that she should obtain another quotation. It was agreed that Cllr. Elliott should contact Wilben's. | |||||||||||||||||||||||
| Lane/Downham Road Footpath - The Clerk advised that she had written another letter to Mr Chris Romer asking him to carry out any work that was necessary. Cllr. Williams asked the Clerk to write to the owner of Robins Wood asking them to cut the edge of their field which runs along Footpath 16 as people are struggling to get through. Cllr. Elliott advised that the stile by Holes Place Farm needs replacing. Clerk to write to Chris Romer in this regard. | |||||||||||||||||||||||
| Birch Lane/Downham Road Footpath - The Clerk advised that she had written another letter to Mr Chris Romer asking him to carry out any work that was necessary. Cllr. Williams asked the Clerk to write to the owner of Robins Wood asking them to cut the edge of their field which runs along Footpath 16 as people are struggling to get through. Cllr. Elliott advised that the stile by Holes Place Farm needs replacing. Clerk to write to Chris Romer in this regard. | |||||||||||||||||||||||
| Blackboard Advertisement Boards - The Clerk advised that she had spoken to Mr Bohannan who had promised to put his findings in writing. To-date a reply had not been received. In a conversation, Mr Bohannan advised the Clerk that the sign outside the Bakers Arms was not an obstruction and that The Cock Inn were going to be asked to cut the amount of signs down to 3 which should be kept on their own land on the car park side of the footpath. Mr Bohannan advised the Clerk that The Bear had submitted an application for some swing signs at the front and rear. Mr Bohannan said that he was monitoring the situation in all the cases. Cllr. Lusty agreed to check the rules on advertisement boards. It was agreed that the Clerk should ask Paul Bohannan to come and speak at the next meeting with regard to the rules on signs. | |||||||||||||||||||||||
| Noticeboard for outside Village Hall - Cllr. Peacock and the Clerk still to organise. | |||||||||||||||||||||||
| Draft Code of Conduct for Local Government Employees and a Review of Restrictions on the Political Activities of Local Authority Employees and pay of Political Assistants - | |||||||||||||||||||||||
| Cllr. Lusty had looked at the documents and it was agreed that Cllr. Lusty and the Clerk should draft a reply. | |||||||||||||||||||||||
| Essex County Council Local Transport Plan - Annual Progress Report 2004 - The Clerk advised that she had submitted Cllr. Otter's comments to Essex County Council. | |||||||||||||||||||||||
| Fairfields, Marigold Lane - people living in 'The Hawthorns'. The Clerk advised that she had reported to the Enforcement Officer that someone was living in what used to be the calving sheds at Fairfields, Marigold Lane, and that it had been advertised as a property to let called 'The Hawthorns'. Mr Bohannan, the Enforcement Officer, advised the Clerk that the application was refused in 2000 but went to appeal and was granted subject to the annex being occupied for purposes ancillary to the dwelling house. Mr Bohannan said that he would investigate the matter. | |||||||||||||||||||||||
| 23 High Street - The Clerk advised that she had written to the Planning Department but to- date a reply had not been received. | |||||||||||||||||||||||
| Stafford House, The Square - The Clerk advised that she had written to the Enforcement Officer regarding the front door being moved from the High Street to The Square. The Clerk had also reported that a dog grooming/breeding business was taking place from the property. To-date a reply had not been received. | |||||||||||||||||||||||
| Trees in Mill Road - Lynn Cameron had advised the Clerk that Mr Lawrence had left Chelmsford Borough Council and therefore nobody knew what his recommendations had been to Cllr. Johnson. Lynn Cameron advised the Clerk that as the trees in question were not in the conservation area or protected no advice should have been given from Chelmsford Borough Council in the first place. Lynn Cameron was therefore sending the Clerk a list of recommended tree surgeons to contact. It was agreed that the Clerk should obtain three quotations. | |||||||||||||||||||||||
| The Bear Public House - The Clerk advised that she had written to the owners and to the Environmental Health Department at Chelmsford Borough Council with regard to the foul smelling bins. To-date no reply had been received. | |||||||||||||||||||||||
| Layby on Stock/Ingatestone Road just before Buttsbury Church - The Clerk advised that she had written to Chelmsford Borough Council asking them to visit the site as travellers had left piles of rubbish and the barrier gravel had been removed. To-date a reply had not been received. It was agreed that the rubbish should be reported to the Hit Squad. | |||||||||||||||||||||||
| Dip by the Village Sign - Nothing further to report. | |||||||||||||||||||||||
| Swan Lane Bridleway - The Clerk advised that she had written to Mr Gary Sharp at Fristling Hall with regard to the fencing that he had erected on the bridleway. To-date she had not received a reply. Cllr. Grundy reported that Mr Sharp had appointed a Solicitor who was now in touch with Chelmsford Borough Council's Solicitor. He reported that ownership of the land needs to be proved. | |||||||||||||||||||||||
| 1091 | GENERAL CORRESPONDENCE. | ||||||||||||||||||||||
| a) | The Clerk read out a letter that had been received from Stop Stansted Expansion with regard to the `Night Flying Restrictions at Heathrow, Gatwick & Stansted: Stage 1 Consultation' Briefing Paper prepared by Stop Stansted Expansion (SSE). It was agreed that as the Parish Council have not made any explicit comments in the past no comments would be submitted. | ||||||||||||||||||||||
| b) | The Chairman read out a letter that had been received from Mrs Mather of Hawthorns, Common Road, with regard to the dip in the road surface at the top of her drive. Mrs Mather advised that the fact that the dip is lower often results in surface water coming down her drive instead of down the nearby drain. Cllr. Peacock said that he would take this matter to the next traffic meeting with Chelmsford Borough Council and Essex County Council | ||||||||||||||||||||||
| c) | The Chairman read out a letter that had been received from Mr Raymond Galpin of Allied Licensing Services enclosing a Notice of Application for the Transfer of the Justices License for The Hoop Pub into the joint names of Mr Michael Jonathan Newton Hawkes and Mrs Amanda Fenwick. The Clerk had acknowledged safe receipt of the application. | ||||||||||||||||||||||
| d) | The Chairman read out a letter that had been received from Keith Holmes, Development Manager, at Chelmsford Borough Council regarding a Parish Council Meeting on Thursday 11th November at 7pm at the Council Chamber. It was agreed that the Chairman and Cllr. Otter would attend. | ||||||||||||||||||||||
| e) | Cllr. Williams advised that the Parish Council had received an invitation to the NSPCC AGM on the 7th October which was being held in the Millennium Hall at Great Baddow at 9.30am. | ||||||||||||||||||||||
| 1092 | PLANNING MATTERS. | ||||||||||||||||||||||
| The Chairman read out letters that had been received from Chelmsford Borough Council's Planning Department giving the owners of Caer-Luel, The Paddock permission to remove the fourth lowest branch growing in a westerley direction back to a branch collar on the Deodar Cedar in the front garden. Permission was also granted to cut back the branch that is touching the top of the weeping birch back by 1m to a suitable growing point. Permission had also been granted for the owners of 17 Myln Meadow to fell the oak adjacent to the gym room to ground level and kill the stump. Permission had been granted for All Saints Church to tidy the torn stump from where the branch has split on the Horse Chestnut, which was to the right of the path to the church door and to pollard the Ash to the East of the Church by some 40m. | |||||||||||||||||||||||
| The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer, at Chelmsford Borough Council advising that Tree Preservation Order No. 2004/52 at Greentiles, Common Road was confirmed without modification on the 20th September 2004. | |||||||||||||||||||||||
| The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer, at Chelmsford Borough Council advising that Tree Preservation Order No. 2004/53 at Little Pipers, 49 High Street, was confirmed without modification on the 16th September 2004. | |||||||||||||||||||||||
| The Chairman read out a letter that had been received from Maggie Stanton, Legal Services Officer, at Chelmsford Borough Council advising that Tree Preservation Order No. 2004/34 at Caer-Luel, The Paddock, was going to be considered by the Council's Licensing and Regulatory Committee on 23rd September because of representations received. | |||||||||||||||||||||||
| Update on Long Gables. | |||||||||||||||||||||||
| The Clerk advised that she had written to Mr Bohannan but to-date a reply had not been received. It was agreed that Mr Bohannan should be asked to attend the next meeting to discuss the matter. | |||||||||||||||||||||||
| The Chairman reported that building work had recently started on 31 Birch Lane but what was being built was quite different to what was approved in August 1999. It was agreed that the clerk should contact the Enforcement Officer. | |||||||||||||||||||||||
| 29/31 Mill Road and April Cottage, Mill Road | |||||||||||||||||||||||
| The Clerk advised that she had written to Lord Petre with regard to him writing to the offending householders in Mill Road. Lord Petre had contacted the Clerk for the householders names which she had given to him. | |||||||||||||||||||||||
| Applications: | |||||||||||||||||||||||
| Application
No. 04/01928/FUL. Single storey outbuilding to rear garden - pool room/gym,
plant room store and w.c. Location: 85 Mill Road, Stock Applicant: N. Mason. Under the Clerk's delegated power, and after consultation with Cllrs. Johnson, Elliott and Williams, no comments were made. |
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| Application
No. 04/01915/CLEUD. Occupation of the dwelling in breach of Condition which
requires the occupation by someone employed in agriculture for a period
exceeding 10 years. Location: Hawthornes, Broomwood Lane, Ramsden Heath, Billericay. Applicant: Mr & Mrs R. Ball. Under the Clerk's delegated power, and after consultation with Cllrs. Johnson, Elliott and Williams, the comment submitted was that this property is not in the Parish of Stock. |
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| Application
No. 04/01944/FUL. Rear conservatory. Location: Tynedale, 9a Mill Lane, Stock Applicant: Mr & Mrs Richard Burgess. Under the Clerk's delegated power, and after consultation with Cllrs. Johnson, Elliott and Williams, no comments were made. |
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| Application
No. 04/01957/FUL. New dormer window to front elevation.
Location: 2 Rectory Close, Stock Applicant: Mr & Mrs Visser. Under the Clerk's delegated power, and after consultation with Cllrs. Johnson, Elliott and Williams, no comments were made. |
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| Application
No. 04/01982/FUL. Erection of detached double garage and conversion of
existing garage to study/family room. Location: Little Orchard, 5 The Paddock,
Stock Applicant: Mr & Mrs P. Greenwood. The Parish Council commented that the proposed development is excessive in a conservation area. It is visually intrusive and may involve damage to, or destruction of, mature Birch trees. |
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| Application
No. 04/01889/FUL. Replacement dwelling. Location: 102 Mill Road, Stock Applicant: Mr Curtis. The Parish Council commented that the proposed development is excessive in size bearing in mind it is a replacement of a small bungalow and the proposed design is inconsistent with this location, next to a listed building. No provision appears to have been made for parking - the approach to the development being a single track lane. There is no landscape proposal. |
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| Application
No. 04/01851/FUL. Change of use to fish and chip shop and exotic oriental
foods and ancillary items. Location: 20 Mill Road, Stock Applicant: Modobbirali Shah. The Parish Council commented that this should be fully sympathetic with the current construction and we must ensure that the dimensions are the same. |
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| Results: | |||||||||||||||||||||||
| Application
No. 04/01473/FUL. Single storey rear extension under pitched roof with new
pitched roof over existing flat roofed rear section.
Location: Little Tyrrells, Stock Lane, Stock Applicant: Mr & Mrs M. Hunt. Approved. |
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| Application
No. 04/01523/FUL. Construction of cart lodge for vehicle parking within
existing parking area. Location: Bellmans, Stock Road, Stock. Applicant: Mr P. Fenwick. Approved. |
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| Application
No. 04/01003/FUL. Conversion of and extension to existing garage to provide
accommodation for senior citizens and provision of replacement garage.
Location: Garden Nursery, Well Lane, Stock Applicant: Mr & Mrs Whitaker. Refused. |
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| Application
No. 04/01498/FUL. Change of use to showmans winter quarters for one family.
Location: Land South of Woodholme, Goatsmoor Lane, Stock. Applicant: Mr John Tofts. Refused. |
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| Application
No. 04/01349/REM. Erection of eight detached dwellings (reserved matters
for siting, design, external appearance and landscaping pursuant to application
97/01410/OUT). Location: Former SmithKline Beecham Research Complex, Honeypot Lane, Stock. Applicant: Countryside Properties (Southern) Limited. Approved. |
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| Application
No. 04/01614/FUL. Removal of Condition 9 of permission reference
03/01614/FUL which requires the property to be only occupied in conjunction
with the primary use of a site as a public house. Location: Land Adjacent Bakers Arms, Common Road, Stock Applicant: Mr E. Southgate. Approved. |
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| 1093 | FINANCE. | ||||||||||||||||||||||
| The Clerk advised that the second half of the Precept had been received. | |||||||||||||||||||||||
| Audit of Accounts 2003/04 - Nothing further to report. | |||||||||||||||||||||||
| Cheques to be Signed - The following cheques were approved for payment and signed: | |||||||||||||||||||||||
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| Transfer of Funds - On the 14th September 2004 a transfer of £15,000.00 was carried out from the Current Account to the Business Reserve Account and on the 24th September notice was given to transfer £1,000.00 from the Business Reserve Account to the Current Account. Transfer due to take place on the 1st October 2004. | |||||||||||||||||||||||
| 1094 | PARISH COUNCILLORS' ALLOWANCES. | ||||||||||||||||||||||
| For those Councillors wishing to claim the basic parish allowance, it was agreed that the first six monthly payment would be paid at the meeting on the 22nd March 2005. If a Councillor does not wish to receive this allowance they must put it in writing to the Clerk. | |||||||||||||||||||||||
| 1095 | BEST VALUE GROUP REPORT. | ||||||||||||||||||||||
| Traffic Management - The Chairman advised that a meeting was scheduled for 16th October 2004. | |||||||||||||||||||||||
| Playground - Nothing to report. | |||||||||||||||||||||||
| 1096 | GRASS CUTTING. | ||||||||||||||||||||||
| The Clerk read out a letter that had been received from ELS advising that they were unable to quote to fell the tree in Mill Road but recommended the Parish Council contact Mr Will Brush who is an arboricultural contractor and who would be able to help. It was agreed that the Clerk should contact Mr Brush for a quotation and also ask him to quote for the trees at Thornton Place. | |||||||||||||||||||||||
| Cllr. Elliott reported that the Churchyard needs cutting again before the Winter. The Chairman said that he would speak to the Churchwarden regarding the matter. | |||||||||||||||||||||||
| 1097 | STREET LIGHTING | ||||||||||||||||||||||
| Proposed Street Lighting on the Paved Dakyn Drive/Swan Lane Footpath - The Chairman said that he would contact David Yates at Stock Primary School to see if the work had been carried out. | |||||||||||||||||||||||
| 1098 | WAR ON WASTE. | ||||||||||||||||||||||
| Nothing to report. | |||||||||||||||||||||||
| 1099 | BUS SHELTERS. | ||||||||||||||||||||||
| Nothing to report. | |||||||||||||||||||||||
| 1100 | MAINTENANCE | ||||||||||||||||||||||
| Cllr. Williams reported that the village sign is fading. It was agreed that she should contact the person who made the sign. | |||||||||||||||||||||||
| 1101 | OPEN SPACES. | ||||||||||||||||||||||
| Cllr. Grundy reported that there was a copse on the edge of the Common next to Boundary House, which was covered in a pile of rubbish. It was agreed that the Clerk should contact ELS and ask them for a quotation to clear the area. It was also agreed that the Clerk should ask ELS to clean the pond at Thornton Place. | |||||||||||||||||||||||
| 1102 | ROAD SIGNS AND FOOTPATHS | ||||||||||||||||||||||
| Nothing to report. | |||||||||||||||||||||||
| 1103 | VILLAGE HALL REPORT. | ||||||||||||||||||||||
| Cllr. Elliott reported that the bookings were very healthy and that various maintenance work had been carried out. The Village Hall Management Committee were hoping to have floodlighting for the stage but were awaiting a quotation. The next meeting will be held on 8th November 2004. | |||||||||||||||||||||||
| 1104 | REPORT BY CHELMSFORD BOROUGH COUNCILLOR IAN GRUNDY. | ||||||||||||||||||||||
| Cllr. Grundy advised that he had attended a meeting about the reinstatement of Neighbourhood Watch in the village. He said that there were over 400 names on the register, that there were funds in the bank and that great efforts were being made to try and get the Neighbourhood Watch Scheme going again. | |||||||||||||||||||||||
| Cllr. Grundy advised that the Chairman and himself were hoping to meet the Chief Executive of Chelmsford Borough Council on Tuesday 28th September to make him aware of any problems the Parish Council may have. In particular enforcement, traffic, delays in response to letters etc. | |||||||||||||||||||||||
| Cllr. Grundy suggested getting one of the Licensing Officers to come and talk to the Parish Council to discuss licensing and make them aware of the Licensing Officer's powers etc. It was agreed that Cllr. Grundy would arrange this meeting. | |||||||||||||||||||||||
| Cllr. Grundy reported that there would be a lot of disturbance in Chelmsford when the bus station comes down but that it would be worth it in the long run. | |||||||||||||||||||||||
| 1105 | ESSEX RURAL HOUSING TRUST | ||||||||||||||||||||||
| Nothing to report. It was agreed that Essex Rural Housing Trust should be contacted to find out what the current situation is. | |||||||||||||||||||||||
| 1106 | STOCK VILLAGE APPRAISAL. | ||||||||||||||||||||||
| The Chairman reported that due to personal reasons he had not got around to arranging the meeting so it had been postponed. The Chairman said that he would speak to Cllr. Easton to arrange another date for the meeting. | |||||||||||||||||||||||
| 1107 | DATE OF THE NEXT MEETING. | ||||||||||||||||||||||
| The next Meeting of the Parish Council is on the 1st November 2004. | |||||||||||||||||||||||
| The Chairman thanked everyone for coming; the meeting closed at 10.00pm. | |||||||||||||||||||||||
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