STOCK PARISH COUNCIL
MINUTES OF THE MEETING HELD ON
Monday 28th October 2002 AT STOCK VILLAGE HALL AT 7.30PM.

Present: Cllrs. Mr & Mrs Elliott, Tant, Tully, Webb & Lusty
In The Chair Cllr. Johnson
Minute Secretary Lorraine Green
Also Present: 6 Members of the Public and Chelmsford Borough Councillor Gary Stringer

569 DEMOCRATIC TIME.
A parishioner reported that planning permission was being applied for to demolish Scriveners Farm. The Parish Council advised that to-date they had not received the application but when it did arrive they would ask for a deferrment from Chelmsford Borough Council in order that it could be brought to the full Parish Council meeting.
Virginia Henderson reported that the workmen who had set up temporary traffic lights by the gateway near her house in Smallgains Lane had left their rubbish behind. Clerk to write to Chelmsford Borough Council. Mrs Henderson also reported that there was still a speeding problem in Smallgains Lane. The Chairman advised her that the Parish Council were having meetings with Chelmsford Borough Council and this matter was being discussed.
Margaret Otter commented on the Chelmsford Borough Council Replacement Local Plan 2001/11 Revised Deposit Draft Plan. She pointed out that under the neighbourhood policy a designated area had been suggested in the middle of Stock. Mrs Otter asked the Parish Council to object to this policy. The Chairman advised that this item was on the agenda to be discussed at the meeting and that all Councillors would look through the document
570 APOLOGIES FOR ABSENCE. - Cllrs. Williams and Peacock sent their apologies.
571 MINUTES OF THE LAST MEETING.
Cllr. Williams advised that in Minute 561. Village Hall Report the words 'Cllrs. M. & W. Elliott now run the lottery' should be replaced with 'Cllrs. M. & W. Elliott will run the lottery again in 2003'.
The Minutes of the last Meeting, having been previously circulated, were then duly signed as a true record of events. All agreed.
572 MATTERS ARISING FROM THE MINUTES.
Minute 556. Matters Arising From The Minutes & Minute 544. Maintenance.
The Clerk read out a letter that had been received from Chelmsford Borough Council with regard to the replacement sign in Downham Road.
Minute 556. Matters Arising From The Minutes & Minute 547.
General Corresondence Item d. The Clerk read out a letter that had been received from Chelmsford Borough Council with regard to 1 Valentines. It was agreed that the Clerk should chase the matter up with Wayne Jewell who had been allocated to deal with the case
Minute 559. Maintenance.
The Clerk advised that she had spoken to John Rackham with regard to 4 Vintners, Mill Road. Mr Rackham had passed the matter over to Mike Shaw of the Land Drainage Department. Chelmsford Borough Council were currently communicating with Anglian Water as Chelmsford Borough Council's drainage runs into Anglian Water's drainage. Mr Rackham advised the Clerk that he would keep her informed of any progress made.
The Clerk read out a letter that had been received from Chelmsford Borough Council with regard to painting the kerbstones white on the footway between the Antiques Shop and the Cock Inn Public House. Chelmsford Borough Council advised that they were reluctant to paint the kerbs white as this could easily force vehicles even nearer to the footway mistaking it for the edge of the carriageway lines.
The Clerk reported that Chelmsford Borough Council had advised her that the loose kerbstones at the Vernons Car Park where it goes into Dakyns Drive would be repaired.
Minute 547. General Correspondence. Item g.
The Clerk read out a letter that had been received from Chelmsford Borough Council advising that if they were in a position to allocate any money to new or replacement bus shelters they would be in touch.
Minute 559. Maintenance.
Chelmsford Borough Councillor Gary Stringer advised that somebody had anonymously repaired the oak post in front of the Almshouses.
Chelmsford Borough Councillor Gary Stringer reported that his letter to 24/7 with regard to the telegraph pole outside the Almshouse had been passed to another department. Cllr. Stringer advised that he would write another letter.
573 BEST VALUE GROUP REPORT.
Traffic Management - The Clerk had spoken to Cllr. Peacock who had advised her that a meeting was being held the following week with Chelmsford Borough Council to go through the traffic problems and in order that Chelmsford Borough Council could come up with a plan.
Playground - Cllr. Peacock had advised the Clerk that he was still awaiting information from David Archer, the Play Services Officer at Chelmsford Borough Council.
574 GRASS CUTTING.
The Clerk read out a letter that had been received from Essex Direct Services with regard to supplying the Parish Council with a quotation when they tender for grass cutting in the new year. It was decided that this should be put on file with the other contractors' details.
The Chairman reported that she was concerned about the pond not being cleared by ELS. Cllr. Tant reported that none of the additional work that had been agreed with ELS had been carried out. Clerk to contact ELS in this regard.
Cllr. Tant reported that outside the Compass Green a big branch had broken off from one of the Jubilee Oak Trees. The Chairman advised that this would be looked at.
575 STREET LIGHTING
The Clerk advised that Paul Stephens of Chelmsford Borough Council had contacted her with regard to the new street lighting that was required in the village. It was decided that a street lamp should be installed on the telegraph pole opposite Potters Find in Common Lane and another on the telegraph pole outside the British Legion Hall. It was agreed that Cllr. Tant would prepare a street lighting plan in order that the Clerk could send it to Mr Stephens.
576 CHELMSFORD BOROUGH COUNCIL REPLACEMENT LOCAL PLAN 2001/11 REVISED DEPOSIT DRAFT PLAN.
The Chairman suggested that the document be circulated and discussed at the next meeting. The Clerk advised that comments had to be in by the 28th November 2002.
577 MAINTENANCE
The Chairman explained that she had spoken to Greenwoods Estates with regard to showing the Councillors around the establishment. It was decided that this would take place on Monday 4th November 2002 at 8.00pm.
Cllr. M. Elliott reported that there are two drains in Common Road and one in Mill Road which are always blocked and need to be cleared. Clerk to arrange for the drains to be cleared.
Cllr. M. Elliott reported that Crondon Park Lane is in a terrible state and the road is a disgrace. It was decided that the matter would be discussed at the Parish Council's meeting with Greenwoods on the 4th November. If the matter is not attended to the Parish Council decided they would put the complaint in writing and also write to the planning authorities.
Cllr. Tant reported that the hedge outside Greenwoods on the High Street side needs cutting. It was decided that this matter would also be discussed at the meeting on 4th November and again if the matter was not dealt with then the Clerk would put the complaint in writing to Greenwoods.
Cllr. W. Elliott reported that where cars had been parking too near the hedge and ditch in Mill Lane, the ditch from the exit of the new bungalows to Mill Lane had been pushed towards the drain. Clerk to write to Jenny Moody Properties asking them to rectify the matter.
Cllr. M. Elliott reported that the finger posts put up by the CBC outside Mr Monaghan's property should now be taken down. It was agreed the Clerk should write a letter.
The Chairman reported that the dog bins were still not being emptied. Clerk to contact Chelmsford Borough Council.
578 ROAD SIGNS AND FOOTPATHS
The Chairman advised that Cllr. W. Elliott and herself would be attending the Definitive Map Seminar on the 19th November 2002.
579 VILLAGE HALL REPORT.
Chelmsford Borough Councillor Gary Stringer reported that Nelson Anderson had now completed the works and that a meeting had to be arranged to check all of the work carried out and to agree the final account before handing over the balance of money due.
A parishioner, Doug Taffs, reported that the Village Hall Management Committee had applied to Chelmsford Borough Council for a grant towards the lighting for the car park and that they were through to stage 2 of the proceedings. Mr Taffs advised that the hall had been cleaned and repainted and that £6,000.00 had been paid off of the loan.
580 GENERAL CORRESPONDENCE
a) The Clerk read out a letter from Chelmsford Borough Council advising that anybody interested in becoming a Borough Councillor should apply now. It was decided that the Chairman would place a notice in Stock Press and the Clerk would arrange for a notice to be put on the website.
b) The Clerk read out a letter that had been received from the Department for Transport with regard to South East Airports Consultation: Stansted Airport Exhibition. It was decided that the Clerk should send this to Roger Watling to be put on the website. Chelmsford Borough Councillor Gary Stringer advised that there had been a lengthy debate at Chelmsford Borough Council regarding this issue and the Councillors had been asked by the Government what their thoughts would be and the Councillors were overwhelmingly against the proposal.
c) The Clerk read out a letter from War on Waste. It was decided that the document would be circulated around the Councillors and the matter would be discussed at the next meeting. Chelmsford Borough Councillor Gary Stringer advised that recycling facilities were planned to be brought to all households in rural areas between January and June 2003.
d) The Clerk read out an invitation that had been received from CPRE with regard to a meeting about the Introduction to the Planning System which was being held on Friday 22nd November 2002. It was decided that all Councillors wishing to attend would notify the Clerk by no later than the 18th November 2002.
581 STANDING ORDERS AND FINANCIAL REGULATIONS.
The Chairman asked for volunteers to attend a meeting to discuss the Parish Council's Standing Orders and Financial Regulations. It was decided that The Chairman, The Clerk and Cllrs. Tant, Lusty and M. Elliott would attend the meeting on the 7th November 2002 at 9.30am at The Chairman's house.
582. REPORT BY CHELMSFORD BOROUGH COUNCILLOR GARY STRINGER.
Nothing to report.
583 PLANNING MATTERS.
The Clerk read out a letter that had been received from Maggie Stanton, Legal Services Officer, at Chelmsford Borough Council advising that Tree Preservation Order No. 2002/93 Stock Lodge, 60 High Street, had been confirmed on the 8th October 2002.
Applications:
Application No. 02/01593/REM. Notice of Amendments to Application for Planning Permission. Erection of 17 detached dwellings and related development (reserved matters for siting, road and access layout and landscaping).
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited. Comments by 14th October 2002, under the Clerk's delegated power this had been passed to Cllrs. Johnson, M. Elliott & Williams who advised that their previous comments still apply.
Application No. 02/01595/REM. Notice of Amendments to Application for Planning Permission. Erection of 4 detached dwellings and related development.
Location: Former Smithkline Beecham Research Complex, Honeypot Lane, Stock.
Applicant: Countryside Residential (North Thames) Limited. Comments by 14th October 2002, under the Clerk's delegated power this had been passed to Cllrs. Johnson, M. Elliott & Williams who advised that their previous comments still apply.
Application No. 02/02003/FUL. Two storey side extension.
Location: 3 Birch Lane, Stock.
Applicant: Mr T. Harris Comments by 21st October 2002, under the Clerk's delegated power this had been passed to Cllrs. Johnson, M. Elliott & Williams who commented that they felt any type of addition to this property was inappropriate. They also stated that their concerns would also be for space for additional car parking.
Application No. 02/02109/FUL. Two storey rear extension.
Location: 7 Birch Lane, Stock.
Applicant: Mr D. Murray. The Parish Council commented that they were concerned about the height and also the deprivation of light.
Application No. 02/02066/FUL. Addition to existing barn for livestock.
Location: Broomfield Farm, Broomwood Lane, Ramsden Heath, Billericay.
Applicant: Mr B. Morter. The Parish Council had no comments to make.
Results:
Application No. 01/01680/FUL. Demolition of existing dwelling and erection of 1 new dwelling house and 1 new bungalow, each with own garage.
Location: Long Gable, 108 Mill Road, Stock.
Applicant: Jenny Moody Properties Ltd. Approved (S106).
Application No. 02/00743/FUL. Existing dwelling to be demolished and replaced with a new detached house and double garage.
Location: 31 Mill Road, Stock.
Applicant: Atkinson & Legge Ltd. Withdrawn.
Application No. 02/01688/LBC. Underpinning to cottage, removal of existing severely dilapidated brick plinth and replacement with new 215mm brick plinth on concrete foundation, including damp proof course. Associated repairs to oak sole plate.
Location: Broadmore, Madles Lane, Stock.
Applicant: Mr & Mrs E. Williams. Approved.
Application No. 02/01732/FUL. Conservatory at rear.
Location: Glenalmond, 29 Well Lane, Stock.
Applicant: Mr & Mrs Rookard. Approved.
Application No. 02/05129/TPO. Prune two Oak trees.(TPO 2001/117).
Location: 33 Myln Meadow, Stock.
Applicant: J.W. Adams. Approved.
Application No. 02/01722/FUL. Block of three stables plus tack room.
Location: Branfill Tye, Smallgains Lane, Stock.
Applicant: Mr & Mrs P. McMahon. Approved.
Application No. 02/01772/FUL. Single storey rear extension
Location: 35 Well Lane, Stock.
Applicant: Mr T. Wilson. Approved.
Application No. 02/01775/FUL. Erection of new double garage to replace timber garage previously demolished 1993.
Location: The Bield, 10 Swan Lane, Stock.
Applicant: A. Vicary Approved.
Application No. 02/01838/FUL. First Floor Front Extension.
Location: 22 Birch Lane, Stock
Applicant: D.M. Field Approved.
584 FINANCE.
Clerk's Salary - The Clerk advised of the new pay rates that had been received from the EALC. From the 1st April 2002 - 30th September 2002 the hourly rate had been increased from £7.016 per hour to £7.227 per hour. Therefore the Clerk had backdated pay owing to her amounting to £76.80. As from the 1st October 2002 the hourly rate had been increased to £7.297 making the Clerk's monthly salary £442.68. The Clerk advised that as from the 1st April 2003 the hourly rate would be increased to £7.553 per hour. The Parish Council agreed to pay these increases. The Clerk also advised that her mileage allowance had been increased from 49.1p per mile to 49.4p per mile as from the 1st April 2002
Annual Donations - The Chairman advised that letters had been received from All Saints' Church and Our Lady & St. Joseph Roman Catholic Church Parish Council requesting their annual grants from Stock Parish Council.. It was agreed that a churchyard grant of £200.00 would be made to All Saints Church and £75.00 to Our Lady & St. Joseph Roman Catholic Church Parish Council. The Chairman advised that letters had also been received from The Tweedy Charity and Essex Air Ambulance requesting their annual donation. It was agreed that this year's donation to The Tweedy Charity would be for £110.00 and the donation to Essex Air Ambulance would be for £200.00. All of these payments were made under Section 137.
Insurance - The Clerk advised that the insurance had now been taken out for the seat, noticeboard and all of the litter bins. An invoice had been received for £67.96 from Zurich to cover the additional premium.
The Clerk advised that a VAT refund had been received for £279.04.
100813 £488.48 Mrs L.J. Green Salary 1.10.02-31.10.02
100814 £51.77 Inland Revenue Only PAYE and N.I.
100815 £74.18 Mrs L.J. Green Expenses
100816 £477.06 ELS Grass Cutting September
100817 £182.25 M. Tant Replacing oak posts in village
100818 £67.96 Zurich Insurance Company Additional Premium for Insurance
100819 £110.00 Tweedy Charity Annual Donation
100820 £75.00 Our Lady & St. Joseph R.C. Church P.C. Annual Churchyard Grant
100821 £200.00 All Saints' Church Annual Churchyard Grant
100822 £200.00 Essex Air Ambulance Annual Donation
Transfer of Funds - The Clerk advised that on the 7th October 2002 she had put on notice to transfer £1,000.00 from the Business Reserve Account to the Current Account and the transfer took place on 14th October 2002. The Clerk advised that on the 21st October 2002 she had put on notice to transfer a further £2,000.00 from the Business Reserve Account to the Current Account and the transfer took place on the 28th October 2002.
Barclays Bank Internet Banking - The Clerk advised that the Internet Banking had now been set up.
External Audit for Accounts 2001/02 - The Clerk advised that she had received a letter from Lubbock Fine asking for further information in order for them to complete the audit. The Clerk had written back to them supplying them with the information they required.
585 ESSEX RURAL HOUSING TRUST
Nothing further to report.
586 THE FREEDOM OF INFORMATION ACT 2000 - MODEL PUBLICATION SCHEME FOR LOCAL COUNCILS.
The Clerk advised that she had written to the Information Commissioner sending a completed declaration advising of the Parish Council's intention to adopt the Model Scheme Core Classes Only. To-date a reply had not been received.
587 DATE OF THE NEXT MEETING.
The next meeting of the Parish Council is on the 25th November 2002.
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