|
| The Village Hall has been booked from 6pm to 11.30pm
on Trafalgar Day and from 8am to 4.30pm on the following day, Saturday
22nd |
| There will be two principal events, an
exhibition in the committee room and a Traqfalgar Night Dinner and
entertainment in the main hall. |
| EXHIBITION |
| Displays expected from
(others will no doubt want to be involved) |
| Stock C of E Primary
School |
| Stock Art Group |
| Mill Camera Group |
| Bob and Julia Seaman |
| Don Woods - knot tying
demonstration |
| Fellowship afloat (a sail
training centre for young people in Tollesbury) |
| Items for sale if the
exhibitors wish. No charge but a 10% contribution required from sales to help
defray expenses. |
|
| RECEPTION |
| From 6.30 pm in the
Exhibition Room by King Neptune (and his Court) |
| Sherry and (separately)
orange juice to be offered (with Gin available at a supplementary cost) |
| Local Press and
photographers, exhibitors (other than school children) to be invited. |
| Raffle tickets sold. |
| DINNER |
| Tables of eight: each paying
£25 |
| Catering by Jeans, three
courses plus Coffee from menu preselected by table captain. |
| 7.30pm start, 10.30pm finish
to give time stow away and sweep up before 11.30. |
| The wearing of maritime fancy
dress to be encouraged (parade and prizes) |
| Cash Bar in Foyer |
| DINNER |
| 19.30 |
|
before main course, welcome by Neptune who will have led
diners into room |
|
- |
Grace |
| 19.45 |
|
First Course served |
| 20.10 |
|
Before main course, sea songs etc. from by Jim Cottee and
friends. |
| 20.30 |
|
Main course served |
| 21.10 |
|
Tasts The Queen |
|
|
The Immortal Memory |
| 21.15 |
|
Pudding served |
| 21.30 |
|
Coffee served, David Hillyer to speak from stage about
Fellowship Afloat |
| 21.45 |
|
Jim Cottee as MC |
|
|
Fancy Dress Parade and prizes |
|
|
More sea songs with audience participation |
|
|
Hornpipe(?) |
| 22.30 |
|
Depart with opportunity to buy copies of photographs taken
at reception. |
|
| EXHIBITION |
| Open to all from 10am to 4pm
on Saturday the 22nd October |
| No charge but bucket by door
for contributions by visitors to expenses. |
|
| Hall Decoration |
| Fellowship Afloat to provide
bunting, signal flags (England Expects), large ship's wheel,4 pinnacle, small
dingy etc. It is hoped that these can be delivered to Stock School a fortnight
before Trafalgar Day as objects for the children to incorporate in their
drawings and paintings for the exhibition. |
| Books, paintings and
artefacts on loan from Stock residents and friends. |
| Budgets |
| Tickets for dinner |
Bar Profits |
| Raffle Tickets |
Exhibition sales percentage |
| Exhibition bucket |
|
|
| EXPENSES |
| Village Hall Rent |
Caterers |
| Neptune's Costume |
Prizes for school children exhibitors |
Prizes for exhibitors of paintings and
photographs
(if requested) |
Raffle prizes
(if insufficient
donated) |
| Expenses for exhibitors (if any) |
Hire of display boards for children's
art |
| Insurance |
Ticket printing
(mention fancy dress,
own drinks, reception) |
|
|
|
| Surplus
Donated to Fellowship Afloat Charitable Trust |
|
|
| Volunteers wanted to be
responsible for:- |
| Exhibition |
| Organisation and erection of
display (between noon and 6pm on Friday) |
| Security attendance and
collection of money from sales |
| Dismantling on Saturday
before 6pm |
| Clean room after dismantling
(ready for 6pm wedding party) |
| |
| The roll of King Neptune and
his court |
| Dressmaking for Neptune and
his court. |
| Hall decoration: bunting,
sails, flags (in an hour from 5pm on Friday) |
| Licence from Bakers Arms |
| Cash Bar |
| Sales of wine by the bottle,
beer by the can |
| Order on sale or return basis
from The Four Vintners along with hire of hall |
| Sherry (and Gin?) at
reception - order, glass hire and serve |
| Raffle - Sale of tickets and
appeal for donation of prizes |
| Dinner tables and chairs: set
up with caterers |
|
| After event on Friday
evening |
| Store away tables and
chairs |
| Dismantle hall
decoration |
| Sweep and clear rubbish |
| Sweep and clear rubbish from
foyer |
| |
| Photograph guests with
Neptune and reception and have prints available for sale at 10:30 |
| Seating plan for dinner |
| Souvenir menu - design and
print |
| Tickets - design and
print |
| Posters design and print |
| Volunteering will not involve
attendance at committee meetings, there is no committee! It is my intention to
issue revised additions of this memorandum from time to time as necessary, with
amendments side-lined for easy reference |
| At the moment contacct though
editor@stock.org.uk and I will pass it on. |