Trafalgar Day
A planned celebration for the 200th anniversary of the Battle of Trafalgar (October 21st) and the death (and Victory) of Admiral Lord Nelson
The Village Hall has been booked from 6pm to 11.30pm on Trafalgar Day and from 8am to 4.30pm on the following day, Saturday 22nd
There will be two principal events, an exhibition in the committee room and a Traqfalgar Night Dinner and entertainment in the main hall.
Displays expected from (others will no doubt want to be involved)
Stock C of E Primary School
Stock Art Group
Mill Camera Group
Bob and Julia Seaman
Don Woods - knot tying demonstration
Fellowship afloat (a sail training centre for young people in Tollesbury)
Items for sale if the exhibitors wish. No charge but a 10% contribution required from sales to help defray expenses.
From 6.30 pm in the Exhibition Room by King Neptune (and his Court)
Sherry and (separately) orange juice to be offered (with Gin available at a supplementary cost)
Local Press and photographers, exhibitors (other than school children) to be invited.
Raffle tickets sold.
Tables of eight: each paying £25
Catering by Jeans, three courses plus Coffee from menu preselected by table captain.
7.30pm start, 10.30pm finish to give time stow away and sweep up before 11.30.
The wearing of maritime fancy dress to be encouraged (parade and prizes)
Cash Bar in Foyer
19.30 before main course, welcome by Neptune who will have led diners into room
- Grace
19.45 First Course served
20.10 Before main course, sea songs etc. from by Jim Cottee and friends.
20.30 Main course served
21.10 Tasts The Queen
The Immortal Memory
21.15 Pudding served
21.30 Coffee served, David Hillyer to speak from stage about Fellowship Afloat
21.45 Jim Cottee as MC
Fancy Dress Parade and prizes
More sea songs with audience participation
22.30 Depart with opportunity to buy copies of photographs taken at reception.
Open to all from 10am to 4pm on Saturday the 22nd October
No charge but bucket by door for contributions by visitors to expenses.
Hall Decoration
Fellowship Afloat to provide bunting, signal flags (England Expects), large ship's wheel,4 pinnacle, small dingy etc. It is hoped that these can be delivered to Stock School a fortnight before Trafalgar Day as objects for the children to incorporate in their drawings and paintings for the exhibition.
Books, paintings and artefacts on loan from Stock residents and friends.
Village Hall Rent Caterers
Neptune's Costume Prizes for school children exhibitors
Prizes for exhibitors of paintings and photographs
(if requested)
Raffle prizes
(if insufficient donated)
Expenses for exhibitors (if any) Hire of display boards for children's art
Insurance Ticket printing
(mention fancy dress, own drinks, reception)
Surplus Donated to Fellowship Afloat Charitable Trust
Volunteers wanted to be responsible for:-
Organisation and erection of display (between noon and 6pm on Friday)
Security attendance and collection of money from sales
Dismantling on Saturday before 6pm
Clean room after dismantling (ready for 6pm wedding party)
The roll of King Neptune and his court
Dressmaking for Neptune and his court.
Hall decoration: bunting, sails, flags (in an hour from 5pm on Friday)
Licence from Bakers Arms
Cash Bar
Sales of wine by the bottle, beer by the can
Order on sale or return basis from The Four Vintners along with hire of hall
Sherry (and Gin?) at reception - order, glass hire and serve
Raffle - Sale of tickets and appeal for donation of prizes
Dinner tables and chairs: set up with caterers
After event on Friday evening
Store away tables and chairs
Dismantle hall decoration
Sweep and clear rubbish
Sweep and clear rubbish from foyer
Photograph guests with Neptune and reception and have prints available for sale at 10:30
Seating plan for dinner
Souvenir menu - design and print
Tickets - design and print
Posters design and print
Volunteering will not involve attendance at committee meetings, there is no committee! It is my intention to issue revised additions of this memorandum from time to time as necessary, with amendments side-lined for easy reference
At the moment contacct though and I will pass it on.
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